Project Management Tools and Techniques That Actually Work

Picking the right project management tool(s) and technique(s) among the pool of available options is important for yielding a successful project management endeavor. This particular aspect of project management can make or break a project.

There are so many options available today that might seem overwhelming at first, especially if you’re someone new to project management. However, careful observation of the project and experience developed over time will help you come to a definitive choice.

We are, for now, here to help you with the task of shortlisting the most suitable tools and techniques for your project(s). In this article, we will list down 4 best options each for project management tools and techniques. So, let us start with the PM tools first.

Project Management Tools

1. Orgzit

Orgzit

Orgzit is a powerful, all-in-one cloud-based platform for project management and team collaboration. It is built with the purpose of boosting productivity within an organization. Businesses use Orgzit to build and run customized solutions for a variety of business workflows such as

  1. CRM.
  2. Project Management.
  3. Task Management.
  4. Every complete new age ERP system.

Highlights:

  1. It provides a single software solution for multiple business workflows.
  2. It can be used both for collaboration and workflow management unlike other tools from a similar category that offer one or the other.
  3. It can be integrated with APIs with other software tools such as Slack, ERPs, etc.
  4. Orgzit provides ready-to-use launchers that can fit the needs of any business.

2. Basecamp

Basecamp

Basecamp is the project management tool of choice for those seeking a PM software supporting a simple interface and a collaborative approach for managing projects.

The Basecamp crew works remotely and guess what do they use to make it simpler? Obviously, Basecamp. A project managed using Basecamp is first divided into several sub-projects, where each of the sub-project contains:

  • All the team members involved.
  • Each discussion.
  • Every document files.
  • Important dates, and much more.

Highlights:

  • Creates projects and teams with fewer clicks.
  • Extensive reporting features available.
  • Makes schedules integrate-able with calendar apps.
  • Available for Android, iOS, and macOS devices.

3. ClickUp

Clickup

Another project management tool that actually works, and works quite well, is ClickUp. Focused on effective task management, ClickUp is employed by project managers from various walks of the industry requiring juggling multiple projects simultaneously.

ClickUp effortlessly combines an elegant interface with a robust feature set. The Real-time Chat feature allows sending and receiving attachments, messages, links, etc. in a convenient and clear manner. Moreover, comments can be assigned using the tool.

Highlights:

  • 3 customizable Spaces: Simple Space, Medium Space, and Advanced Space.
  • Automatic import from productivity apps when making a switch.
  • Choose among 7 different views: board, box, calendar, file, form, Gantt, and list.
  • Slash commands for doing things without using the mouse.
  • Used by Airbnb, Google, Netflix, and Uber.

4. LiquidPlanner

LiquidPlanner

LiquidPlanner leverages intelligent scheduling technology for assisting teams in developing the best projects possible. The smart project management software follows an approach where it treats projects as living and evolving constructs.

The project management tool uses three inputs: availability, priority, and ranged estimates for estimating project schedules. LiquidPlanner is the go-to PM tool for projects highly subjected to frequent changes.

Highlights:

  • Builds project plans based on priorities.
  • Instant insights for project progress, budget, and risks.
  • Project schedules predict finish dates automatically.
  • Rapid visualization of the impact of resource availability.
  • Real-time accessible data and statuses.

5. ProofHub

ProofHub

Using ProofHub for a project lets you spare all the contemplation for using additional PM tools. This is because, ProofHub has all the tools required for planning, organizing, and delivering a project.

The comprehensive project management software is easy-to-understand and has a low learning curve when compared to its contemporaries. Another major standout of ProofHub is that it does not follow a per-user pricing model. Instead, it comes with fixed price plans.

Highlights:

  • Cuts time required for the feedback sharing with the online proofing feature.
  • Interface available in 5 languages other than English.
  • Task progress visualization using Gantt Charts.
  • Available for Android, iOS, and the web.
  • Used by Google, NASA, Netflix, and Pinterest.

Project Management Techniques

1. Agile

Agile methodology is easily among the most popular project management techniques. This PM methodology relies on breaking a project into predefined time periods during which specific task(s) need to be completed. These time periods are known as sprints or cycles.

The name of the methodology i.e. Agile refers to the technique’s quality of moving rapidly and responding instantly to changes. The Agile project management technique prioritizes collaboration and flexibility.

Extensively used in software development, the agile methodology is the best fit for projects that are small but require continuous communication and working together for analyzing requirements and other aspects of a project.

2. Critical Chain Methodology (CCM)/Critical Chain Project Management

Critical Chain Methodology is another popular project management methodology. Unlike its brethren that stresses on the order of the tasks and rigid scheduling, CCM focuses on resources more than anything else.

CCM first appeared in the Critical Chain book written by Eliyahu M. Goldratt. According to Eliyahu, Critical Chain methodology is a method of planning and managing projects such that the resources are kept level.

Critical Chain Project Management ensures that the project plan is feasible and abides by the imposed time restrictions. It is based on the algorithms and methods derived from the Theory of Constraints.

3. PRINCE2

A contraction for PRojects IN Controlled Environments, PRINCE2 is yet another popular project management technique. In addition to being a structured project management method, PRINCE2 is also a practitioner certification program.

Although employed across the globe, PRINCE2 is most notably used in the UK, Australia, and several Western European countries. Interestingly, the project management technique was originally developed as a UK government standard for information system projects.

Following the PRINCE2 methodology, a project is segregated into several controllable and manageable levels and stages. Each stage or level has its own set of steps to follow. Doing so allows PRINCE2 to be adopted for a variety of organizations, industries, and projects.

4. Scrum

The Scrum project management technique primarily focuses on enhancing the development speed, involved communication, and teamwork of a project. Although the methodology was initially developed for software development projects, it is now adopted in other fields.

A Scrum team is typically managed by a scrum master, also known as SME (Subject Matter Expert) in some scenarios. She is the one responsible for smooth collaboration among the team as well as encouraging the team members to deliver expected results.

Due to the evolving project requirements of modern times, project teams either use a derivative of the Scrum methodology or pair it with one or more other project management methodologies to achieve their end-goals.

Conclusion

So, these were some of the most popular project management tools and techniques trusted by project managers and teams around the world.

You need to first do thorough research on your project(s) prior to going with any particular project management tool(s) and technique(s). I wish you all the best!

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